Job: Administrative Services Manager
 Job Title:  Administrative Services Manager
 Position Type:  Full-Time
 Compensation/Salary:  $102,045 - $136,760 (pending final Council approval)
 Job Code:  JTG7392
 Posted On:  04 Jun 2018
 Deadline:  Open until filled
 Company/Agency:  City of Pacific Grove
 Job Category:  Accntng-Audit-Controller
 Location:  Pacific Grove, CA 
 Job Web Site:
 Job Description
The ideal candidate will have a Bachelor's Degree in Business or related field with a focus in Accounting or a be a licensed CPA, with at least three years of professional level accounting experience in a municipal environment as well as supervisory experience. The individual must be able to manage multiple projects with competing deadlines, have a history of maintaining collaborative relationships, possess a high level of ethics, and be able to foster an environment of operational excellence and continuous improvement. Complimentary skills will include background or specialized training in workers compensation, liability insurance, occupational safety, or information technology.

Essential Functions
Under general direction, plans, organizes, supervises, and manages a wide range of accounting activities, financial transactions, procurement, and administrative projects, programs and staff. Serves as the City's Financial Officer in the absence of the Administrative Services Director. Essential duties and responsibilities may include, but are not limited to, the following:

- Plans and oversees accounting operations, including accounts payable, payroll, accounts receivable, purchase order preparation, capital assets; and grant and project accounting.

- Performs technical and professional level accounting and auditing; and researches accounting issues to determine or recommend proper accounting treatment

- Ensures financial records are in compliance with laws, ordinances, regulations, grant agreements, contractual obligations, and Generally Accepted Accounting Principles (GAAP)

- Reviews accounting transactions and processes for accuracy, appropriate account coding, and authorizations; while ensuring that all accounting processes have proper audit trails and internal control

- Prepares or coordinates the timely preparation of monthly and periodic reports, including mandated governmental reports.

- Supervises and performs year-end reconciliations, adjustments and closing of financial records, assists with coordination of the annual financial audit, and prepares or supervises the preparation of various audit schedules.

- Participates in identifying business requirements for information systems, and provides recommendations in maximizing the use of integrated financial systems.

- Participate in the development, preparation, and monitoring of the annual budget, prepares, calculates, and analyzes a variety of financial reports and data in preparation of the annual operating budget and the capital improvement program budgets; may prepare projections for assigned areas; and recommends adjustments as needed

- Assists in the development, implementation, and training of purchasing policies and procedures in a decentralized environment, which may include the review and verification of insurance certificates

- Develops systems, procedures, policies, and programs to identify, evaluate, manage, and monitor aspects of risk exposure to the City; makes recommendations regarding adequacy of insurance coverages, costs, and benefits associated with alternate coverage

- Consults with Human Resources and other affected departments in relation to loss prevention efforts and occupational safety

- Conducts research, compiles, analyzes, and interprets a wide variety of complex information and data, prepares a variety of complex and analytical documents and reports, and may present information to individuals or groups.

- May develop requests for proposals and manage contracts

- Prepares or assists in preparation of departmental policies, procedures, and internal controls, and communicates information to program staff and City employees.

- Supervises staff, assists in the hiring, training and development of staff; monitors and evaluates performance; recommends appropriate disciplinary action, and establishes performance enhancement goals

- Serves on various committees and attends meetings, as assigned

- Collaborates with attorneys and/or the Administrative Services Director on various legal issues that could relate to risk management claims, payroll, or contract administration

- Prepares and reviews written reports, correspondence, and other materials

- Oversees organization and retention of all accounting, financial, and risk management records

- May service as Administrative Services Director, as assigned

Minimum Qualifications

Education, Training and Experience Guidelines:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Bachelors degree from an accredited college or university with major course work in finance, accounting, public administration or a closely related field and four years of increasingly responsible accounting experience, including at least two years in the public sector, and two years of supervisory experience. Knowledge of processing workers compensation and/or liability claims; or information technology is desirable. A CPA certification is desirable.

 Job Contact
 Contact Name:  Leticia Livian  Primary Phone:  831-648-3171
 Title:  Human Resources Manager  Fax: 
 Company/Agency:  Pacific Grove  Email:
 Location:  Pacific Grove, CA  Contact Web Site: