Job: Payroll Supervisor
 Job Title:  Payroll Supervisor
 Position Type:  Full-Time
 Compensation/Salary:  $6,157.00 - $8,669.00 Monthly
 Job Code:  JLO6768
 Posted On:  10 Aug 2017
 Deadline:  9/3/17 at 5:00 pm PST
 Company/Agency:  City of Moreno Valley
 Job Category:  Human Resources-Payroll
 Location:  Moreno Valley, CA 
 Job Web Site:
 Job Description
  Job Title Payroll Supervisor
Closing Date/Time Sun. 09/03/17 5:00 PM Pacific Time
Salary $35.52 - $50.01 Hourly
$6,157.00 - $8,669.00 Monthly
$73,884.00 - $104,028.00 Annually

Under direction, supervises, oversees and participates in performing responsible work in the preparation, processing and maintenance of the City’s payroll and related records; and performs related duties as assigned.
Payroll Supervisor is responsible for supervising and overseeing City-wide payroll operations and performs highly responsible duties in the preparation, administration and maintenance of City payroll transactions and records. The incumbent is accountable for ensuring the payroll function is performed in strict adherence with relevant laws and codes, City policies and procedures and in accordance with sound financial management principles and practices. Duties and responsibilities are carried out with considerable independence within the framework of established policies, procedures and guide¬lines.
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
1. Plans, organizes, supervises and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned goals and objectives; contributes to development of and monitoring of performance against the annual department budget; participates in developing, implementing and evaluating work programs, plans, processes, systems and procedures to achieve department and City goals, objectives and performance measures consistent with the City's quality and service expectations.
2. Plans and evaluates the performance of assigned staff; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; recommends compensation and provides other rewards to recognize performance; subject to management concurrence, takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with the City’s human resources policies and labor contract provisions.
3. Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment which supports achieving City objectives and service expectations; provides leadership and participates in programs and activities that promote a positive employee relations environment.
4. Supervises, oversees, monitors and participates in City payroll activities, including the reconciliation of payroll and payroll deductions and the payment of payroll taxes and health and benefits to providers; reviews, audits and approves payroll documents, schedules and correspondence; prepares documentation to process correcting adjustments to databases or the general ledger; analyzes and resolves payroll exception reports; coordinates payroll activities and information with other City departments and responds to inquiries regarding payroll issues.
5. Oversees the development and maintenance of an automated payroll system and associated manual payroll records and documentation; sets up and maintains payroll tables and codes in the payroll system.
6. Oversees and supervises payroll vendor payment preparation and the balancing of payroll liability accounts; establishes procedures for and provides training to staff on balancing liabilities and maintaining subsidiary ledgers.
7. Oversees and supervises quarterly and annual tax balancing and reporting; identifies and corrects discrepancies in taxable earnings and reports third-party sick pay; prepares year-end accrual journal entries; prepares, reconciles and submits required payroll reports to federal and state agencies.
8. Generates salary and benefit cost projections for annual budget processes; prepares updated salary schedules and benefits tables annually; generates and distributes market increase/COLA letters to employees.
9. Leads the processing and preparation of the bi-weekly City payroll in accordance with City policies and contract provisions; reviews timekeeping reports to identify and resolve errors in time reported; confirms earnings and deductions for validity; verifies and calculates overtime payments.
10. Creates and updates data and formulas on a variety of City forms, templates and reports; designs and develops payroll and human resource-related applications and reports using database applications, visual basic/SQL programming and advanced Excel formulas and macros; assists Finance and Human Resources staff with the development of pay and benefit-related policies and forms and reports using Crystal, Excel and Access software.
1. Designs and develops reports for special purpose and ongoing use.
2. Prepares audit schedules and assists auditors with annual audit preparation.
3. Assists Technology Services with the implementation of payroll software upgrades and fixes.
4. Provides information to City staff on payroll processes and policies; prepares and delivers presentations to staff on changes to payroll policies and/or procedures; provides information on City pay and benefits policies and procedures at new employee orientation sessions; prepares and distributes payroll newsletters.
Knowledge of:
1. City rules, procedures and practices governing payroll and related transactions.
2. Methods, practices, documents and terminology used in processing payroll transactions and in financial recordkeeping.
3. Operations and requirements of the City’s computerized payroll system.
4. Operations and uses of database applications, visual basic/SQL programming and advanced Excel formulas and macros in the design and development of payroll and human resource-related applications and reports.
5. Types, election choices and employee costs for City benefit plans.
6. City functions and operations and associated payroll issues.
7. Theory, principles and practices of general, fund and governmental accounting, including internal control.
8. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility.
9. Principles and practices of public administration, including budgeting and maintenance of public records.
10. Principles and practices of sound business communication.
11. The use of spreadsheets and other standard financial and business software.
12. Standard office procedures and practices.
13. Principles and practices of effective supervision.
14. City human resources policies and procedures and labor contract provisions.
Ability to:
1. Operate a computer and spreadsheet software.
2. Collect, evaluate and interpret data, either in statistical or narrative form.
3. Analyze administrative, operational, procedural, organizational and/or financial problems, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations.
4. Interpret, apply, explain and reach sound decisions in accordance with laws, regulations, policies and procedures.
5. Communicate clearly and effectively, both orally and in writing.
6. Prepare clear, concise and comprehensive correspondence, reports and other written materials.
7. Prepare and maintain accurate and complete specialized records and files.
8. Organize, set priorities and exercise sound independent judgment within areas of responsibility.
9. Maintain confidential and sensitive information.
10. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
11. Establish and maintain effective working relationships with City management, staff, vendors and others encountered in the course of work.
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and
 Job Contact
 Contact Name:  Kim Hitchcock  Primary Phone:  951-413-3048
 Title:  HR Analyst  Fax: 
 Company/Agency:  Moreno Valley  Email:
 Location:  Moreno Valley, CA  Contact Web Site: