Job: Director of Administrative Services
 Details
 Job Title:  Director of Administrative Services
 Position Type:  Full-Time
 Compensation/Salary:  $110,708 - $134,566 annually
 Job Code:  JEM4212
 Posted On:  13 Nov 2013
 Deadline:  Friday, December 13, 2013
 Company/Agency:  City of Lake Elsinore
 Job Category:  Admin-Budget-Financial
 Location:  LAKE ELSINORE, CA 
 Job Web Site:  www.lake-elsinore.org
 Job Description
  DEFINITION:

Under administrative direction, plans, manages, oversees and directs the operations and services of the City's Administrative Services Department, which includes the divisions of Finance, Human Resources, and Information Technology; coordinates activities with other City officials, departments, outside agencies and organizations; provides responsible and complex staff support to the City Council and City Manager/Executive Director RDA; serves as a technical resource for assigned staff; performs other related duties as required.

SUPERVISION RECEIVED/EXERCISED:

Receives administrative direction from the City Manager/Executive Director RDA. Exercises direct and indirect supervision over professional, technical, and office support staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Accepts full responsibility for all Administrative Services Department activities and services, including finance, accounting, risk management, treasury management, bond management, human resources, and information technology.

• Develops, implements and maintains Administrative Services Department goals, objectives, policies and procedures; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; ensures that goals are achieved.

• Prepares, manages and coordinates the development of the citywide and Administrative Services budgets; prepares forecasts of necessary funds for staffing, materials and supplies; presents, justifies and defends programs, operations and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.

• Plans, directs and coordinates the Administrative Services Department's work plan through appropriate department staff; assigns work activities and responsibilities to appropriate department personnel; reviews and evaluates organizational effectiveness and productivity; identifies and resolves problems and/or issues.

• Develops the annual City budget; monitors and administers the adopted budget; develops long range forecasts of cash flow, revenue and funding; supervises and participates in mid-year budget reviews.

• Oversees and participates in the development of financial reports, models, forecasts, and other analyses; presents financial statements to City Council and staff, and to outside agencies; maintains the City's insurance and safety programs; manages all claims filed against the City for liability and worker's compensation.

• Manages and coordinates the City Treasury.

• Prepares and participates in periodic audits of City finances; manages City cash and Redevelopment District investments; prepares financial, redevelopment and other financial reports.

• Manages the City's debt and bond financing functions; works with Bond Counsels and brokers to ensure compliance with investment policies.

• Reviews, recommends, and approves all purchases in accordance with purchasing policies and procedures.

• Serves as a resource for department personnel, City staff and other organizations; coordinates pertinent information, resources and work teams necessary to support a positive and productive environment.

• Attends and participates in professional and community meetings; stays current on issues relative to the field of finance, administrative services and service delivery responsibilities; maintains a customer service orientation within the department; responds to and resolves sensitive and complex community and organizational inquiries and complaints; manages the City's website.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking on slippery, level and uneven surfaces, kneeling, squatting and stooping in the performance of daily activities. The position also requires repetitive hand movement and fine coordination in preparing reports using a computer keyboard. The position also requires both near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds is also required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Director of Administrative Services. A typical way of obtaining the required qualifications is to possess the equivalent of five years of broad and extensive experience in financial or business management, including at least two years in a responsible management capacity, and a bachelor's degree in finance, accounting, public administration, business administration or a related field.

License/Certificate:

Possession of, or the ability to obtain, a valid class C California driver's license.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS's necessary to perform essential duties of the position.)

Knowledge of:

Modern principles, practices and techniques of municipal finance administration, organization and operation; Generally Accepted Auditing Standards (GAAS) and Generally Accepted Accounting Principles (GAAP); principles and practices of automated financial management systems; principles and practices of risk management and safety; principles and practices of treasury management; principles and practices of investment reporting and policy development; internal audit controls and municipal financial analysis; cost accounting and analysis; principles and practices of budget administration; methods and techniques of supervision, training and motivation; applicable federal, state and local laws, codes and regulations, including governmental grant requirements; methods and techniques of scheduling work assignments; standard office procedures, practices and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices.

Ability to:

Plan, direct, manage and coordinate the work of the Administrative Services Department; analyze complex financial and administrative issues, facilitate group participation and consensus building; participate in the establishment of division and/or department goals, objectives, policies and methods for evaluating achievement and performance levels; interpret, explain and apply applicable laws, codes and regulations; plan, organize, train, evaluate and direct work of assigned staff; make adjustments to standard operating procedures as necessary to improve organizational effectiveness; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make decisions within established guidelines; analyze a complex issue, and develop and implement an appropriate response; observe safety principles and work
 
 Job Contact
 Contact Name:  Jennifer Perrault  Primary Phone:  951-674-3124x231
 Title:  Human Resources Assistant  Fax: 
 Company/Agency:  City of Lake Elsinore  Email:  jperrault@lake-elsinore.org
 Location:  LAKE ELSINORE, CA  Contact Web Site:  www.lake-elsinore.org