Job: Director of Finance and Administration
 Details
 Job Title:  Director of Finance and Administration
 Position Type:  Full-Time
 Compensation/Salary:  $131,988 - $160,800
 Job Code:  JWR4141
 Posted On:  17 Sep 2013
 Deadline:  November 1, 2013
 Company/Agency:  City of Desert Hot Springs
 Job Category:  Admin-Budget-Financial
 Location:  Desert Hot Springs, CA 
 Job Web Site:  www.cityofdhs.org
 Job Description
  DEFINITION: Under administrative direction, plans, manages, oversees, and directs the operations and services of the Finance and Administration Department which includes comprehensive municipal finance, Risk Management, Information Services, and Human Resources. This includes budgeting, general accounting, auditing, cash management, debt management, long-term capital and financial planning, payroll processing, centralized payroll, business licenses, risk management; information technology; and human resources functions, including classification and compensation; labor relations, employee relations; and coordinates activities with other City officials, departments, outside agencies, organizations, and the public; provides responsible and complex staff support to the City Manager; serves as Director of Finance in accordance with the City’s Municipal Code and performs other related duties as required.

DISTINGUISHING CHARACTERISTICS: The Director of Finance and Administration is a Department Head level class which oversees all functions and operations of the Finance and Administration Department and is responsible for originating, carrying out, reviewing, interpreting and coordinating policies in the administration of complex municipal budgeting, debt management, risk management, long-term capital and financial planning, fund accounting, investments, and information technology operations for the City and the Successor Agency. The Director of Finance and Administration also oversees all Human Resources functions including: classification and compensation programs, labor relations, employee relations, recruitment and selection, and benefit programs administration.

ESSENTIAL FUNCTION STATEMENT: Essential responsibilities and duties may include, but are not limited to, the following:

• Accepts responsibility for all Finance and Administration Department activities and services, including activities associated with budgeting, general accounting, auditing, payroll processing, business licenses, grant administration, and citywide information technology systems; coordinates the City's investment portfolio as authorized; manages and coordinates the City's Human Resources activities; and works cooperatively with other City departments, special districts, outside agencies, organizations, and the public.

• Plans, develops and implements departmental goals, objectives, policies, and procedures; reviews and evaluates work methods and procedures for improving organizational performance, enhancing services and meeting goals; ensures that goals are achieved.

• Assigns work activities and responsibilities to appropriate department personnel, consultants and contractors; reviews and evaluates work methods and procedures; identifies and resolves problems and/or issues.

• Directs and manages the purchase of supplies, materials and equipment for the City.

• Oversees the selection, training and evaluation programs for all Administrative Services; provides or coordinates

staff training; identifies and resolves staff deficiencies; fulfills discipline procedures; reviews the work of department personnel to ensure compliance with applicable federal, state and local laws, codes and regulations; interprets and enforces a variety of laws, codes, ordinances, regulations, and standards.

• Directs and participates in all financial management and financial information system activities; manages and coordinates the City's investment portfolio, administers debt financing and capital management programs and secures tax-exempt and other types of financing; reviews, evaluates and recommends improvements to administrative and financial internal control systems and procedures; directs and participates in the preparation of specific studies, fiscal and budgetary analyses and projections.

• Serves as liaison with federal, state, regional, county, and special district agencies; provides responsible and complex staff supports to the City Manager and City Council; develops recommendations for policies, laws, ordinances, resolutions, and programs related to Finance and Administration Department activities.

• Prepares and administers the departmental budget; and coordinates the preparation of the Citywide budget including forecasts of general and special revenues; expenditures for staffing, materials and supplies; and capital purchases; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary; provides a financial information resource for all City staff, other organizations, and the public.

• Manages the City's risk management functions including general liability, property, special events insurance, workers compensation, and employee benefit programs and coordinates related issues with the California Joint Powers Insurance Authority.

• Attends and participates in professional and community meetings; stays current on issues relative to the field of finance, human resources and information systems; responds to and resolves sensitive and complex community and organizational inquiries, issues and complaints; establishes and maintains a customer service orientation within the Department.

• Establishes positive working relationships with the City Manager, City Council and other City staff; representatives of community organizations, state/local agencies and associations.

OTHER DUTIES:

• Functions as a member of the City's management team and participates actively in addressing issues of concern to the City, which at times may not have a direct impact on area of specialization.

EDUCATION and EXPERIENCE:

Equivalent of five years of broad and extensive experience in municipal financial management, including three years in an administrative or supervisory capacity, and a bachelor's degree in accounting, economics, finance, business administration, public administration, or a related field.

Knowledge of: Principles, practices and techniques of finance and financial information systems
administration, organization, and operation; principles and practices of governmental accounting;
principles and practices of auditing and financial control; principles and practices of budgeting for
ongoing and operations and capital improvements; principles and practices of long-term financial
planning; network based computer applications; methods and techniques of supervision, training and
motivation; applicable federal, state and local laws, codes, and regulations, including those related to
investments, municipal taxes and other revenues; labor relations and employment; modern office
practices, methods and equipment, including a computer and applicable software; methods and
techniques for record keeping and report preparation and writing; proper English, spelling and grammar;
occupational hazards and standard safety practices

Ability to: Plan, direct, manage and coordinate the work of the Finance and Administration Department; develop and administer sound departmental goals, objectives, policies, and methods for evaluating achievement and performance levels; analyze complex financial, human resources and information system issues, make adjustments to standard operating procedures as necessary to improve organizational effectiveness; analyze complex budgets; attend evening meetings as required; prepare clear, concise and complete financial statements, reports and written materials; plan, organize, train, evaluate, and direct work of assigned staff; interpret, explain and apply applicable laws, codes, and regulations; read, interpret and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; follow written and oral directions; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.
 
 Job Contact
 Contact Name:  Pam Meuse  Primary Phone:  760-329-6411 x 401
 Title:  Human Resources Specialist  Fax:  760-288-0624
 Company/Agency:  City of Desert Hot Springs  Email:  pmeuse@cityofdhs.org
 Location:  Desert Hot Springs, CA  Contact Web Site:  www.cityofdhs.org