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Purchasing Manager

Organization: City of Fresno
Date Posted: 9/7/2018
City: Fresno
Location: California
Country: United States
Primary Category: Purchasing
Salary: $88,332.00 yearly
Type of Position: Full-Time
Education Requirement: Bachelor's
Experience Requirement: 3-5 years

Description & Details

Salary: $88,332 - $110,304 annually.

 

The City of Fresno's Finance Department is currently recruiting for a Purchasing Manager who will be responsible for planning, organizing and leading a multifaceted team of staff including Supervising and Senior Procurement Specialists, as well as administrative staff. The candidate should have the ability and skills to successfully empower supporting employees to succeed in their roles.  The successful candidate should possess strong leadership and management skills, have extensive experience in the procurement of supplies, equipment and services, and be customer service oriented, visionary and a strategic thinker.

 

The incumbent will provide direct oversight of the Purchasing Unit by developing and implementing goals, policies, and priorities for purchasing and the federal Disadvantaged Business Enterprises (DBE) program.  The Purchasing Manager partners with City departments in the preparation of specifications for bids and proposals; directs the development and maintenance of bidding documents for formal and informal bids, including federal projects; and maintains all pertinent information relating to the bid process.  In addition, the incumbent will be responsible for establishing general goals for the purchasing function of the city; manage database programs to track and verify projects and goals, administer the city's procurement program; and manage purchasing and surplus activities.  The position calls for reviewing draft RFPs and proposed contracts; making recommendations for compliance with state or city policies, including reviewing specifics of questionable transactions and taking remedial actions as necessary. The candidate will be responsible for maintaining schedules and assigning, directing, supervising, and evaluating personnel.  The position calls for appearances before the City Council for the award of bids, sale of surplus and other matters, as well as conducting purchasing workshops.  The candidate should be comfortable meeting with vendors and citizens to discuss bid opportunities and surplus sales and meeting with architects and engineers to discuss bids specifics.  The position calls for appearing before the hearing officer as necessary when bids are challenged and/or appealed.  The candidate will resolve problems arising among vendors, public officials and agency personnel requiring assistance to ensure compliance with legal terms and conditions of contractual agreements. The candidate will perform other related duties as assigned along with the preparation of the division's budget, monitoring expenditures within the appropriated levels, and provide oversight of the performance and training of subordinate supervisors and division staff. 

This is an unclassified position in which the incumbent serves at the will of the Department Director.

THE IDEAL CANDIDATE :

The Department Director is seeking a strong leader who can effectively collaborate to accomplish the division's mission, and successfully work in partnership with City Departments to obtain best pricing for the City.  The ideal candidate will possess a Bachelor's Degree in Public or Business Administration, or a closely related field; and four years of experience in the procurement of supplies, equipment and services and public works/construction projects which included, or is supplemented by, two years of supervisory experience.  Additional qualifying experience may be substituted for the required education on a year-for-year basis, up to a maximum of two years. 

Possession of a Certified Purchasing Manager (CPM) is preferred.

Possession of a valid California Driver's License is required at time of appointment.

In addition to the above, the following further describes the knowledge, skills, experience and attributes the ideal candidate for this position will possess:

Ability to:
-  Manage and lead a multi-disciplined staff;
-  Supervise and evaluate the work of subordinate personnel;
-  Review and evaluate programs and policies, and develop and implement new processes which will improve the efficiency and effectiveness of the procurement process;
-  Negotiate conditions and terms of contracts;
-  Establish and maintain effective working relationships with those contacted in the course of assignment;
-  Work within stringent deadlines to complete assignments;
-  Communicate complex financial and legal information to all levels of individuals;
-  Perform research and make sound recommendations;
-  Formulate reports and compose correspondence;
-  Develop the Unit's budget, as well as prepare cost allocation methodologies;
-  Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; and
-  Interpret laws and regulations.

Possess:
-  Thorough knowledge of formal and informal bidding processes, including conformity with specifications;
-  Experience managing municipal procurement operations; 
-  Experience with complex bid specifications and Requests for Proposals;
-  Knowledge of laws governing the purchase of commodities and public works/construction projects for governmental entities;
-  Experience developing and implementing procurement compliance policies and procedures;
-  Experience setting program goals and objectives; and
-  Experience with developing and administering budgets.


How to Apply / Contact

APPLICANTS MUST COMPLETE AN ON-LINE APPLICATION.  PLEASE VISIT WWW.FRESNO.GOV/JOBS TO APPLY.  For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance.  Resumes will not be accepted in lieu of a completed employment application. 

ALL CORRESPONDENCE regarding this recruitment and exam process will be sent via e-mail.  All applicants will acknowledge such understanding when they complete their on-line application.  Verify we have your correct e-mail address before you submit your application. It is an applicant's responsibility to check their email frequently to ensure they receive all pertinent communication from the Personnel Services Department on a timely basis.  Applicants will receive an automatically generated confirmation e-mail upon a successful application submittal. The e-mail is the only proof of submittal.

It is an applicant’s responsibility to check their email account and to ensure it is set up to accept emails from the City of Fresno. Dependent upon your settings, notices from the City of Fresno may be directed to the "junk mail" or "spam" folders.  It is the applicant’s responsibility to check these folders as well. 

Applications must be submitted by midnight on the filing deadline or they will not be accepted for any reason. FOR THIS RECRUITMENT, IT IS RECOMMENDED THAT PERMANENT FRESNO CITY EMPLOYEES APPLY THROUGH PEOPLESOFT SELF SERVICE.