The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
- Coordinates the preparation and administration of the operating budget, the capital improvement budget, the mid-year budget amendment, and other amendments as required. Duties include but are not limited to developing timelines, preparing forms and procedures, working with departments to develop their budgets, preparing the labor budget, analyzing budget requests, preparing preliminary and final documents, and coordinating entry of data into the City's financial system.
- In conjunction with the Finance Director, forecasts the City's revenue sources. Leads expenditure forecasting based on current and forecasted economic trends and historical trends. Performs fund analysis.
- Completes implementation of OpenGov transparency software. Updates and maintains the data.
- Monitors and reports daily cash balances. Performs the monthly bank reconciliation and prepares the Treasurer's Report.
- Prepares financial forecasts for use in developing short and long-term financial plans and advises others on those findings.
- Reviews other departments' staff reports and fiscal impact statements. Creates budget resolutions if needed.
- Assesses fiscal impacts of proposed alternative budget policy; new federal, state and local legislation; and administrative actions. Advises staff and elected officials on those findings.
- Analyzes, evaluates and summarizes complex and technical financial and management records for accuracy and conformance to procedures, rules and regulations.
- Maintains financial and statistical databases and prepares statistical reports.
- Prepares quarterly financial status reports and presents to the City Council. Identifies variances and coordinates corrective action with departments or finance staff if needed.
- Prepares the ten-year financial forecast.
- Prepares adjusting journal entries to general ledger to reflect accurate accounting and distribution of income and expenses to appropriate accounts.
- Assists with the completion of the City's Comprehensive Annual Financial Report (CAFR) and annual financial reports.
- Makes recommendations and assists with the development and implementation of internal controls and accounting policies and procedures. Performs random audits of internal controls.
- Prepares and hosts monthly meetings with budget liaisons for revenue and expenditure monitoring.
- Assists with accounting software transition and future updates.
- Assists with the completion of the annual audit.
- Assists with Reserve Policy tracking and reporting.
- Other duties as assigned.
- Assesses fiscal impact of development projects within the City's service and revenue areas.
- Adds or makes changes to existing account structure including new classifications, account title changes, summary account changes, etc.
- May make public presentations before Council and at public meetings.
- Serves on and participates in various employee committees.
Position is subject to recurring work situations with occasional variations from the norm. It involves a high degree of complexity. Incumbent operates from established and well-known procedures independently with minimal supervision.
SPECIFIC JOB QUALIFICATIONS GUIDELINES
- City government organization, functions, policies, and rules and regulations;
- Modern principles and practices of public finance administration, to include budget preparation and control and revenue projection principles.
- Proficient computer skills including but not limited to Microsoft Office products and financial operating software systems and databases.
- Accurately interpret and apply federal, state and local policies, laws and regulations.
- Accurately analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
- Maintain accurate financial records.
- Read, interpret documents, and calculate figures.
- Research system errors or omissions and coordinate corrective action.
- Understand, interpret and efficiently carry out complex oral and written instructions.
- Work independently from general instructions and broad work expectations.
- Work efficiently in a fast-paced work environment subject to occasional interruptions.
- Organize and manage multiple priorities to achieve maximum efficiency and to meet deadlines.
- Demonstrate strong attention to detail.
- Maintain effective work relationships with others.
- Exercise discretion in confidential matters.
- Apply effective written and oral communication skills to explain, clarify, analyze and resolve sensitive and/or complex accounting information.
- Utilize computers, databases and related software and automated equipment to produce worksheets and reports.
- Recognize occupational hazards and utilize standard safety procedures.
A typical way of obtaining the knowledge, skills and abilities outlined above is a bachelor's degree in Accounting or a closely related field AND four years increasingly responsible professional accounting experience or a combination of experience and training that provides the candidate with the knowledge and skills to perform the job. Municipal accounting or budgeting experience preferred.
Licenses; Certificates; Special Requirements:
Successful completion of pre-employment background check, including credit check.
Depending upon position assignment, may require a valid Class C California driver's license and the ability to maintain insurability under the City's Vehicle Insurance Policy.
To apply please click the link below.
Applications, as well as responses to the supplemental questionnaire, will be reviewed by the Human Resources Department and Finance Department. Applicants that possess the most recent and pertinent qualifications will be invited to continue in the selection process, which includes a written examination and oral interview scheduled on January 9th, 2019
Successful applicants will be invited back for a department interview the week of January 14th, 2019.
Visit www.placentia.org for a complete class specification program.