This position is a member of the Finance Department and performs complex and difficult work involved in the preparation, review, and maintenance of payroll for the City; ensures all applicable deadlines are met; ensures the validation and accuracy of payroll operations; interprets a variety of rules and regulations for payroll compliance; prepares W-2s and quarterly tax reports; researches, analyzes and resolves pay related issues and/or discrepancies; provides detailed information and reports; interacts with management, supervisors and employees; sets up and maintains payroll processes; administers the City's 457 and RHS plans; performs other related duties as assigned.
Essential duties may include, but are not limited to, the following:
- Oversee and process a variety of complex, technical payroll accounting activities to assure City employees are paid in an accurate and timely manner; receive, review, verify, and process various payroll records and documents; calculate a variety of payroll-related data.
- Perform, prepare, and process the full-cycle, bi-weekly payroll; import time and attendance records into the payroll system; update employee information; generate pay checks and direct deposits; apply FLSA requirements, tax and payroll deductions, fringe benefit calculations, and related adjustments.
- Process pay changes and payroll deduction changes such as deferred compensation, flex benefits, and withholding for mandated or voluntary deductions including child support, garnishments, charitable deductions, or insurance contributions.
- Compute and process pay adjustments due to Workers' Compensation, long-term disability, leaves of absence, and donated leave; calculates retroactive pay adjustments.
- Coordinate and process the recordkeeping and transfer of funds for payroll-related costs, pension benefit costs, deferred compensation, and numerous other payroll deductions including, garnishments, donations to charities, bargaining unit dues, and insurance-related deductions.
- Balance, review, and prepare CalPERS reporting, W-2s, periodic tax reports, and a variety of payroll related reports; identify and resolve discrepancies; prepare biweekly, monthly, and fiscal year end reports; process and enter journal vouchers to the financial system for general ledger posting.
- Administer the City's retirement, CalPERS reporting, and supplemental retirement plans including contribution limits, loans, withdrawals, and catch up provisions; provide employees with information on contribution limits; process loan requests and repayment information; process and monitor 457 catch up provisions; audit quarterly contribution statements and loan reports and resolve any discrepancies.
- Verify and correct balances of vacation, sick, compensatory, and other leave credits; reconcile and adjust employee year-to-date leave balances; calculate highest year estimates for PERSable wages for potential retirees.
- Prepare and maintain a variety of confidential and sensitive statistical data and records; compile financial information for budgetary and labor relations purposes as requested; run and distribute all reports as requested.
- Balance, audit, reconcile and adjust various payroll and benefit funds and accounts; compare and reconcile forms, statements, records, reports, and other financial documents; identify, investigate and resolve payroll issues, errors and discrepancies.
- Establish and maintain detailed permanent payroll records for City employees in coordination with records retention policies; process, input and update a variety of data including pay rates, deductions, benefits, contributions, tax withholdings, position changes, vacation and sick leave, employee status and other information; set up new pay, deduction and benefit codes.
- Assist in the coordination and preparation of payroll reporting, such as grant reimbursements and auditing activity with external auditors and other vendors.
- Receive and resolve requests for information, interpretation and clarification from auditors, vendors, public records requests, and employees; researches requirements for court orders; interpret MOU's, finance policies, garnishment orders and tax levies and implement related deductions.
- Establish and maintain effective communication and working relationships with managers, supervisors, employees, retirees, and all levels of outside government agencies; respond to questions or complaints from employees requiring explanation of laws, rules, regulations, contracts, and payroll issues; explain payroll and benefit procedures; resolve complaints in an efficient and timely manner;
- Research and remain current on Federal State, City MOU's, and IRS changes related to payroll, pension, benefit, and other applicable regulations that would affect the City's payroll administration; maintain effective payroll processes and documentation in coordination with legal changes and requirements.
- Provide input into payroll policy and practice changes and implementation of new legislative requirements; participate in the planning and implementation process for system updates and new releases; test new releases to ensure modules are working correctly and existing reports remain unaffected by the release, work with system programmers to develop reports and resolve payroll processing problems and test system changes.
- Consult with the Human Resources and other authorities on a variety of issues including new deductions, changes to contribution levels, bargaining group changes, benefit deduction table set-up, leave tables, and timing of implementation.
- Perform a variety of general clerical accounting as needed including data input, typing, filing, and record keeping.
- Assist other staff with various accounting functions including accounts payable and receivable as required.
- Perform related duties and responsibilities as required.
Minimum requirements must be clearly demonstrated on the application to be considered, however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications. (One year of work experience is the equivalent of 12 months of full-time work. "Full-time work" means at least 36 hours of work over a period of one week or 1,872 hours of work over a period of at least 12 months.) Qualifications noted as "desirable" or "preferred" are not included as part of the minimum requirements.
- Three (3) years (full-time equivalent) of increasingly responsible payroll accounting experience, which included the direct preparation and maintenance of automated payroll is required, preferably in a public agency.
- Experience and working knowledge of CalPERS rules and regulations regarding payroll, retirement contributions and reporting is preferred.
- An Associate's degree from an accredited college or university with major course work in finance, accounting, economics, public or business administration, or any combination of education and experience that provides equivalent knowledge, skills, and abilities is required.
- A Bachelor's degree in finance, accounting, economics, public or business administration, or a closely related field is preferred.
- Experience working with Microsoft Word, Excel, and Outlook is required.
- Certification as a Certified Payroll Specialist (CPS) or Certified Payroll Professional (CPP) is preferred.
- Must successfully complete a pre-employment background investigation and a physical screening.
This position works in an office environment with exposure to computers and other office equipment and may require maintaining physical condition necessary for sitting, walking or standing for prolonged periods; light and moderate lifting, talk or hear, in person and by telephone; use hands to finger, handle, feel, or operate standard computer; specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus; driving a vehicle for limited periods.
|Application and Exam Information:
A completed application and supplemental questionnaire are required by the closing date and time. As a candidate for the position, you will want to be sure your application accurately reflects your skills and abilities as they relate to the position to achieve maximum opportunity. Applications will be reviewed carefully and only those who appear to have the best qualifications will be invited to continue in the selection process.
Minimum requirements must be clearly demonstrated on the application to be considered as this information will be used to determine minimum qualifications. Experience requirements must be demonstrated in the "Work Experience" section of the application, other sections of the application will not be used to determine experience qualifications.
Resumes and other documents may be submitted, however, they will not be used to determine minimum qualifications, please do not use phrases such as "see attached" or "see resume" as they will not be considered. Meeting the minimum requirements does not guarantee an invitation to compete further in the process. Minimum requirements must be met at the time of application submission unless stated otherwise.
The selection process for this position may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam and department interview.
Candidates must successfully pass each stage of the selection process above in order to continue to the next step. This process may be modified or changed depending on the number of qualified candidates.
Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.
For more information on completing your application materials click here.
If you are ready to join the exciting Team Palm Springs and you meet the requirements detailed above, please click here.
For more information contact Human Resources at:
The City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
Applications must be received by 4:00pm on May 21, 2019 in order to be considered for this opportunity.The City of Palm Springs reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received.
The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status.
Disaster Service Worker:In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.