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Payroll Specialist

Organization: City of Indio
Date Posted: 7/11/2019
Date Needed: 7/11/2019
City: Indio
Location: California
Country: United States
Primary Category: Human Resources/Payroll
Salary: $4,308.74 monthly
Type of Position: Full-Time
Education Requirement: High School / GED
Experience Requirement: 1-2 years

Description & Details




FLSA NON-EXEMPT CONFIDENTIAL ($4,308.74 - $6,365.97) (Grade 168)



Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.




The Payroll Specialist is a confidential position that performs responsible journey level para-professional technical fiscal work; prepares and processes the bi-weekly payroll and related taxes; performs responsible accounting, administrative and technical duties for City payroll; and performs routine financial analysis.




The Payroll Specialist is the confidential advanced/journey level classification in which incumbents are expected to perform the most complex paraprofessional payroll assignments and technical financial assignments.  This classification is distinguished from the next higher classification of Accountant in that the latter is a professional level class responsible for the more complex, responsible, difficult and technical accounting duties.




Receives general supervision from the Finance Manager. This position exercises no supervision, but may provide training for those assigned to assist with payroll backup.




  • Provide responsible technical assistance in the administration and implementation of the City's payroll function; reconcile and monitor payroll account.


  • Review timesheets for accuracy and approvals; prepare and process payroll including taxes, deductions and benefits; perform quarterly and year-end payroll functions; answer questions regarding deductions.


  • Maintain and process special payroll functions such as buy-backs, retirement reports, and special checks.


  • Assist in the maintenance of accounting and payroll systems and procedures; coordinate and test implementation of changes in legislation, tax tables and other payroll related changes; prepare weekly, monthly and annual reports.


  • Coordinate payroll activities with operating departments; answer technical questions from departments regarding reporting documentation.

  • Reconcile payroll accounts in the general ledger; provide accounting, administrative and technical support to the finance operations.


  • Provide technical and administrative support to the Finance Manager.


  • Research, compile and prepare payroll, accounting and administrative documents.


  • Provide legally required tax, compensation, benefit and audit reporting to State and other agencies.


  • Complete special projects related to payroll.


  • May compile reports and analyses associated with collective bargaining processes at request of Finance Director or Human Resources Director.


  • Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, staff, and the public.


OTHER DUTIES:  (include but are not limited to the following)


  • May answers telephone; route and screen calls; greet customers at counters and direct them to the proper location; respond to public inquiries in a courteous manner. 


  • May receive payments, issues receipts, balance cash, prepare daily bank deposits, and replenish amounts; may post receipts to various City accounts and funds; may operate cash register, receive and posts payments for various fees.


  • May assist with audit and budget preparation.


  • Performs other related duties as required.




Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities.  The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer keyboard.  Additionally, the position requires near vision in reading correspondence, statistical data, and using a computer.  Acute hearing is required when providing phone and personal service.  The need to lift, drag, and push files, paper, and documents weighing up to 25 pounds also is required. 


Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 





The required qualification is to possess a high school diploma or equivalent. Additional degree qualified coursework from an accredited college or university in Accounting, Economics, or Business Administration is desired.


The required qualification is to possess three years of responsible payroll experience, preferably in a municipal setting.



Possession of a valid Class C California driver’s license.  American Payroll Association Certificate is desirable.





Knowledge of:

Modern principles and practices of financial record keeping, report writing, bookkeeping, business license and basic governmental accounting; research methods and procedures; standard office and administrative procedures and practices; bank deposits and cash handling procedures; computer operations and databases; basic principles of mathematics; applicable federal, state, and local laws, codes, and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modern office practices, methods, and equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.


Skill to:

Operate an office computer and a variety of word processing, spreadsheet and software applications, including payroll, billing, receivables, payables and other financial systems.


Ability to:

Prepare, maintain, and reconcile various financial, payroll, accounting, and statistical records; administer and enforce the City’s business license and purchasing provisions; process applications and all related documents; learn and excel in computer applications and software for accounts receivable and payable, and governmental reporting; keep accurate payroll records; respond to questions from the public and City staff regarding policies and procedures; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

How to Apply / Contact


The Finance Department is conducting a recruitment for the Payroll Specialist position.  The date the recruitment will close is dependent on the number of applications we receive; therefore, you are encouraged to apply immediately, if you are interested.  All applicants must submit a completed online application through the NeoGov portal.  To view the job posting and apply, please click here or visit the City of Indio’s website and click on the “Jobs” link located at the top of the page.  Those who are new to NeoGov must complete a one-time registration and profile creation process.  Resumes will not be accepted in lieu of an online application and applications submitted after the closing date will not be processed.