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Business Services Manager

Organization: VALLEY SANITARY DISTRICT
Date Posted: 5/21/2020
Date Needed: 7/1/2020
City: Indio
Location: California
Country: United States
Primary Category: Admin/Budget/Financial
Salary: $113,088.00 yearly
Type of Position: Full-Time
Education Requirement: Bachelor's
Experience Requirement: 5-10 years

Description & Details

ESSENTIAL DUTIES AND RESPONSIBILITIES 
Employees in this classification may perform any combination of duties assigned to this series. The following list of duties is intended only to describe the various types of work that may be performed and the level of technical complexity of the assignment(s) and is not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification.

 

  • continuously monitors the District’s financial position and proposes strategies and restructuring programs to improve revenue and reduce operating expenses.
  • responsible for all finance and budget services and activities including cash management, budget management, debt management and internal control management.
  • plans, directs, and coordinates the finance and capital budget work plan;
  • meets with staff to identify and resolve problems and assigns work;
  • prepares instructional material and coordinates meetings with department and executive management personnel as needed to facilitate budget preparation;
  • ensures budget adoption prior to July 1 of each year;
  • directs the preparation and distribution of regular budget performance reports and periodic financial reports to the General Manager, Board, District management, departments and other governmental and regulatory bodies.
  • Provides short- and long-term financial planning and debt management for the District, including coordination of debt issuance activities each year to ensure adequate revenue to meet debt obligations.
  • oversees and participates in the annual review and revision of the District’s sewer rates and charges; develops strategies and approaches for evaluating rate change alternatives; directs the development and recommends proposed rates; attends and participates in public meetings and rate hearings; oversees the implementation of new rates following board approval;
  • directs and oversees the District’s investments and cash management programs; proposes investment guidelines and alternatives based on market strategies;
  • ensures compliance of investment activities with policy requirements;
  • monitors and evaluates investment performance and strategies for strengthening and improving yield and reducing risk.
  • oversees administration, including required plan participant communication and notification and record keeping of the District’s deferred compensation program in accordance with plan provisions and legal requirements.
  • analyzes, develops and reviews reports of findings, alternatives and recommendations involving a broad range of revenue, financing and financial management issues;
  • makes presentations to District management, the board and board committees and others on District financial status and operations; 
  • monitors developments related to finance and funding matters and evaluates their impact on District operations and financial programs;
  • recommends policy and procedural improvements.
  • develops and directs the implementation of goals, objectives, policies and standards for the Finance department and customer service function, including the accounting, cash and investments, deferred compensation administration, assessment district administration, payroll and accounting support functions, customer relations and billing;
  • plans, organizes, controls, integrates and evaluates the work of the Finance department and customer service function;
  • develops, implements and monitors long-term plans, goals and objectives focused on achieving the department’s mission and assigned priorities; 
  • participates in the development of and monitors performance against the department’s annual budget;
  • manages and directs the development, implementation and evaluation of plans, policies, systems and procedures to achieve annual goals, objectives and work standards.
  • provides leadership to develop and retain highly competent, customer service-oriented staff through selection, compensation, training and day-to-day management practices that support the District’s mission, strategic plan, objectives and values.
  • initiates and coordinates internal audits from time to time within the various segments of the organization as deemed necessary to support the District’s annual financial audit and at the request of the General Manager.
  • evaluates capital improvement projects to ensure maximization of investment.
  • determines source of funding for all capital improvement projects.
  • develops major assumptions from which annual budget is developed; and
  • performs related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES 
Knowledge of the following is required to perform the essential duties of this classification.

  • principles and practices of general, fund and governmental accounting including financial statement preparation and methods of financial control and reporting;
  • principles and practices of cost and fixed asset accounting;
  • internal control and audit principles and practices;
  • GAAP, GASB and GFOA accounting standards and requirements; principles and practices of public agency budgeting; principles and practices of public agency capital financing;
  • principles, practices, laws and regulations governing the investment and management of public funds;
  • federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility;
  • District operations and functions and associated financial management issues; principles and practices of public administration, including budgeting, purchasing and maintenance of public records;
  • customer billing and delinquent account collection, and property casualty insurance requirements; research methods and statistical and financial analysis techniques;
  • organization and functions of a public board;
  • principles and practices of computer-based financial and accounting systems; principles and practices of effective management and supervision; and,
  • the District’s personnel rules, policies and procedures.

Ability to do the following is required to perform the essential duties of this classification.

  • analyze and make sound recommendations on complex financial data, operations, management and administrative issues;
  • plan and direct a variety of financial programs and activities;
  • evaluate financial programs and make recommendations for improvement;
  • evaluate complex investment vehicles and strategies and make sound, prudent investment decisions that maximize financial return while safeguarding the District’s assets;
  • define complex financial, rate setting and financing issues, perform difficult and complex analyses and research, evaluate alternatives and develop sound conclusions and recommendations;
  • understand, interpret, explain and apply District, state, and federal policy, law, regulation and court decisions applicable to areas of responsibility;
  • present proposals and recommendations clearly, logically and persuasively in public meetings;
  • represent the District effectively on a variety of issues;
  • prepare clear, concise and comprehensive financial statements, correspondence, reports, studies and other written materials;
  • exercise sound, expert independent judgment within general policy guidelines;
  • establish and maintain effective working relationships with all levels of District management, other governmental officials, employees and the public;
  • use written and oral communication skills;
  • read and interpret complex data, information and documents;
  • analyze and solve problems;
  • observe and interpret people and situations;
  • use math and mathematical reasoning;
  • learn and apply new information or skills;
  • perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines and interact with District board members, management, staff, outside auditors, bond counsel, officials of other governmental agencies and the public;
  • exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations.
  • work under typical office conditions with minimal noise level;
  • talk or hear, in person, in meetings and by telephone;
  • frequently required to sit, walk, and stand;
  • use hands to finger, handle, feel or operate standard office equipment and reach with hands and arms; and
  • close vision and the ability to adjust focus.

How to Apply / Contact

ANNUAL SALARY RANGE:  $84,396 TO $113,088

an exceptional benefits package is included.

Please apply online at www.governmentjobs.com

APPLICATION DEADLINE:  JUNE 12, 2020

 ESSENTIAL FUNCTION

Under general direction of the General Manager, plans, organizes, and manages the District’s financial affairs, including but not limited to the areas of financial planning for capital projects, budgeting, accounting, cash management, project accounting, rate setting, and financing.

DISTINGUISHING CHARACTERISTICS 
This single position class is responsible for managing and integrating broad, comprehensive financial services for the District, including the issuance of financing vehicles and the management and investment of all District funds. The incumbent plays a key role in the development and implementation of the District’s operating and capital budgets and annual rate analysis and rate setting process. Assignments are broad and complex in scope and allow for a high degree of administrative discretion in their execution.

EXPERIENCE AND EDUCATION
Any combination of training and experience that demonstrates that a person has obtained the required knowledge and is able to perform the required work (with reasonable accommodation, if needed) will be considered.  A person with the following training and experience would typically qualify to compete in a selection process.

Experience

At least ten years of progressively responsible finance and accounting experience, including the investment and management of funds, at least five of which were in a management capacity. Experience in a governmental setting is preferred.

Education

Graduation from an accredited college or university with a bachelor’s degree in finance, accounting, business administration, or a closely related field.

Certificates; Licenses; Special Requirements: 
License as a Certified Public Accountant and/or a graduate degree in Business Administration or Management are highly desirable.

Must have and maintain a satisfactory driving record and be insurable by the District for the operation of District vehicles. 

Have or obtain valid First Aid and CPR certificates within six months of hire.

Employees of the District are, by State and Federal law, Disaster Service Workers. In the event of a declaration of emergency, any employee may be assigned activities that promote the protection of public health and safety or the preservation of lives and property, either at the District or within the local or their own community.